Scholatrix - Smart School Management System

Video Guides

System Tutorials

Video Guides on how to use each section of the system

1. Register School

How to Register Your School:
1. Click the register School button.

2. Add & Manage Classes

How to Add a Class:
1. Log in and click Add Classes in the sidebar. ... How to Add a Class:
1. Log in and click Add Classes in the sidebar.
2. Click Add New Class to open the modal.
3. Enter the class name and school fee (or leave it at 0).
4. Select the department (e.g., Grammar, Technical, Commercial, or All) and save!
5. Click the blue pen icon to edit class details. or Click the red trash icon to delete the class.

3. Add & Assign Subjects To Classes

How to Add and Assign Subjects:
1. Click the Subject dropdown in the ... How to Add and Assign Subjects:
1. Click the Subject dropdown in the sidebar and select Add Subject, then click Add Subject.
2. Select the school level (1st Cycle or 2nd Cycle), select the subjects, input the coefficients, and click Save General Subjects. You can Add Missing Subjects if needed or subject not found.
3. Go to the dashboard, click Assign Subject, select the Department and Class, choose the Level so that all subject for that level will appear, check the desired subjects for that class and click Save Class Subjects.

4. Add & Manage User

How to Add and Manage Users:
1. Click Add User in the sidebar.
2.... How to Add and Manage Users:
1. Click Add User in the sidebar.
2. Enter the username, email, select their role (Teacher, Bursar, Vice Principal, Secretary, or Other), and input a password, then click Save.
3. Manage users from the list using the blue pen to edit, the trash icon to delete, or the block option.

5. Assign Subject to Teacher

How to Assign Teachers and Class Heads: (Note: Teachers are already regis... How to Assign Teachers and Class Heads: (Note: Teachers are already registered via the "Add User" page.)
1. Click the Teachers dropdown in the sidebar.
2. Select Assign class/subject to Teacher, choose the teacher, department, class, and subjects, then click Assign.
3. To assign a class head, select Assign class head teacher, choose the teacher, department, and class, then click Assign.

6. Add,Manage Student and Print Class List

How to Manage Students and Print Lists:
1. Click Student in the sideb... How to Manage Students and Print Lists:
1. Click Student in the sidebar and select Register Student, fill in the required fields marked with a red star, and click Save.
2. To edit or delete, go to All Students, select the academic year, department, and class (or search by name), then use the blue pen to edit or the red trash icon to delete.
3. To print, select Print Class List from the student dropdown.

7. Fee Managent and Fee Report Printing

How to Manage Fees:
1. Click on the Fee Management dropdown in the si... How to Manage Fees:
1. Click on the Fee Management dropdown in the sidebar and select Pay Fee.
2. Select the Student, choose the Payment Type, verify amounts, enter the Amount to Pay, and click Pay Fee (then click Print Receipt to print the transaction copy).
3. Check Fee Statistic under the same dropdown to view collection analytics, or select Print Fee Report to generate comprehensive financial reports.

8. Genarate School Id Card

How to Print Student ID Cards:
1. Click on the ID Cards in the siden...

9. Fill Student Mark

How to Log In and Fill Student Marks:
1. Enter your email and passwo... How to Log In and Fill Student Marks:
1. Enter your email and password on the login page and sign in to your dashboard.
2. Click on Marks in the sidebar and select Fill Marks to open the grading sheet.
3. Select the Specialty, Class, Subject, and Exam Type from the dropdown filters (the Academic Year automatically populates based on the current term).
4.Enter or update the student marks directly into the table cells; changes are auto-saved instantly with a confirmation toast notification.
6. Navigate through long rosters using the page numbers or pagination controls at the bottom of the table.