Bilingual System (English & French) Web Access for Computers, Tablets & Mobile
(+237) 652322055 / 652687620
INTRODUCTORY 1-YEAR FREE OFFER

Smart School Management System

"Made Simple | Simply Effective"

Transform the way your school manages students, academics, finances, and administration with Scholatrix.

Register Your School Login to Portal

Core Platform Pillars

Generate Report Cards
Instant term report sheets, grade averages, & rankings.
Generate Student ID Cards
Printable plastic ID designs with custom QR verification.
Student & Academic Records
Centralized profiles, mark sheets, and auto promotions.
Fee Tracking & Financials
Automated receipts, fee balances, and cash flows.
Stock & Staff Payroll
Inventory tracking, logs, and staff salary records.
African Teacher and Students Digital Learning Platform
Access System Features
Institutional Overview

Administrative Challenges & Evidence

Managing school records manually or using scattered spreadsheets leads to lost data, calculation errors, delayed fee tracking, and slow report generation for parents and staff.

The Cost of Manual Paperwork

Without an integrated system, schools risk record loss, unpaid fee leakages, errors in academic transcripts, and excessive time spent preparing term report cards manually.

Designed for schools in Cameroon and adaptable worldwide, Scholatrix helps educational institutions automate daily operations, improve communication, and make better decisions through real-time data and reporting.

Automated Workflow

All-In-One School Operations

Streamline every department through a unified, secure web platform.

Academic Management

Manage classes, arms, subject lists, teacher assignments,Report card,Id card and automated class promotion algorithms effortlessly.

Financial Accounting

Track tuition payments, issue digital receipts, view pending balances, manage staff salaries, and generate cash flow statements.

Inventory & Utilities

Keep stock of school uniforms, textbooks, stationery, and physical assets with automatic audit logs and alert notifications.

Why Choose Us

BENEFITS FOR YOUR SCHOOL

Key core advantages engineered directly to solve institutional bottlenecks

Instant Automated Report Sheet Generation

Eliminate manual calculation errors and tedious grade entries. Generate professional, accurate student report sheets, term averages, subject performance breakdowns, and class rankings in a single click.

Complete Fee & Financial Leakage Control

Track tuition installments, issue print/digital receipts instantly, monitor outstanding balance ledgers, and maintain total transparency over your school's daily income and expenditure logs.

Integrated QR-Verified Student ID Cards

Generate and print high-quality plastic student identity cards directly from student database records, complete with embedded QR codes for instant security and administrative verification.

Onboarding Pathway

4 Simple Steps to Digitization

A clear, sequential roadmap to digitize your institution without technical hassle

1
School Setup

Configure your school profile, academic terms, classes, subject listings, and custom fee structures in minutes.

2
Bulk Enrollment

Upload student profiles, assign registration numbers, add photos, and output QR-verified student ID cards.

3
Marks & Reports

Teachers enter assessment marks online; the engine automatically computes totals, ranks, and term report sheets.

4
Complete Control

Track real-time fee balances, generate receipts, process staff payrolls, and review administrative analytics daily.

Transparent Model

Special Pricing & System Model

The System Software is 100% Free. Payments start from Academic Year 2 purely for Cloud Hosting & Dedicated Maintenance.

100% Free Software

First Academic Year Fully 100% Free

Complete Platform Setup & Full Feature Access

0 FCFA

FREE Software License Guarantee

Get complete, unrestricted access to the entire Scholatrix System Suite without paying any software purchase or activation fees for your first full academic year.

Included System Features:
Automated Report Sheets
QR Plastic Student ID Cards
Tuition & Installment Ledger
Instant Payment Receipts
Staff Payroll & Salary Tracking
Inventory & School Stock Log
Multi-Role Access (Admin/Teacher/Burser/Class Master)
Bilingual (English & French)

Maintenance & Server Fee From the Second Academic Year

Applies Only From Academic Year 2 Onward

80,000 FCFA / Academic Year

How the Pricing Works:

The software itself remains 100% free forever. What you pay starting from the second academic year is strictly for Cloud Server Hosting, daily database backups, platform maintenance, and technical support.

Register School - Claim Free Usuage
Video Guides

System Tutorials

Video Guides on how to use each section of the system

1. Register School
How to Register Your School:
1. Click the registe... How to Register Your School:
1. Click the register School button.
2. Enter your school details and upload school Logo
3. If school Account is created , you will be redirected to login
4.Login with Email and Password to access school dashboard!
2. Add & Manage Classes
How to Add a Class:
1. Log in and click Add Clas... How to Add a Class:
1. Log in and click Add Classes in the sidebar.
2. Click Add New Class to open the modal.
3. Enter the class name and school fee (or leave it at 0).
4. Select the department (e.g., Grammar, Technical, Commercial, or All) and save!
5. Click the blue pen icon to edit class details. or Click the red trash icon to delete the class.
3. Add & Assign Subjects To Classes
How to Add and Assign Subjects:
1. Click the Subj... How to Add and Assign Subjects:
1. Click the Subject dropdown in the sidebar and select Add Subject, then click Add Subject.
2. Select the school level (1st Cycle or 2nd Cycle), select the subjects, input the coefficients, and click Save General Subjects. You can Add Missing Subjects if needed or subject not found.
3. Go to the dashboard, click Assign Subject, select the Department and Class, choose the Level so that all subject for that level will appear, check the desired subjects for that class and click Save Class Subjects.
4. Add & Manage User
How to Add and Manage Users:
1. Click Add User in... How to Add and Manage Users:
1. Click Add User in the sidebar.
2. Enter the username, email, select their role (Teacher, Bursar, Vice Principal, Secretary, or Other), and input a password, then click Save.
3. Manage users from the list using the blue pen to edit, the trash icon to delete, or the block option.
5. Assign Subject to Teacher
How to Assign Teachers and Class Heads: (Note: Teache... How to Assign Teachers and Class Heads: (Note: Teachers are already registered via the "Add User" page.)
1. Click the Teachers dropdown in the sidebar.
2. Select Assign class/subject to Teacher, choose the teacher, department, class, and subjects, then click Assign.
3. To assign a class head, select Assign class head teacher, choose the teacher, department, and class, then click Assign.
6. Add,Manage Student and Print Class List
How to Manage Students and Print Lists:
1. Click ... How to Manage Students and Print Lists:
1. Click Student in the sidebar and select Register Student, fill in the required fields marked with a red star, and click Save.
2. To edit or delete, go to All Students, select the academic year, department, and class (or search by name), then use the blue pen to edit or the red trash icon to delete.
3. To print, select Print Class List from the student dropdown.
7. Fee Managent and Fee Report Printing
How to Manage Fees:
1. Click on the Fee Managemen... How to Manage Fees:
1. Click on the Fee Management dropdown in the sidebar and select Pay Fee.
2. Select the Student, choose the Payment Type, verify amounts, enter the Amount to Pay, and click Pay Fee (then click Print Receipt to print the transaction copy).
3. Check Fee Statistic under the same dropdown to view collection analytics, or select Print Fee Report to generate comprehensive financial reports.
8. Genarate School Id Card
How to Print Student ID Cards:
1. Click on the I... How to Print Student ID Cards:
1. Click on the ID Cards in the sidenav bar.
2. Select the Academic Year and Class from the filter dropdowns, then click Generate. 3. Review the generated 10-per-page A4 ID card grid preview, then click Print ID Cards (A4 Grid) to open your browser's print dialog.
9. Fill Student Mark
How to Log In and Fill Student Marks:
1. Enter y... How to Log In and Fill Student Marks:
1. Enter your email and password on the login page and sign in to your dashboard.
2. Click on Marks in the sidebar and select Fill Marks to open the grading sheet.
3. Select the Specialty, Class, Subject, and Exam Type from the dropdown filters (the Academic Year automatically populates based on the current term).
4.Enter or update the student marks directly into the table cells; changes are auto-saved instantly with a confirmation toast notification.
6. Navigate through long rosters using the page numbers or pagination controls at the bottom of the table.